Corporate Guardianship: Annual Report
Background check applications for all users
To prepare for the transition to the new DHS DQA Provider Portal, the Division of Quality Assurance (DQA) will not accept any new background check applications for entity operators, non-client residents, or other required individuals for new or renewing entity license/certification applications, or for rehabilitation review applicants as of November 22, 2025.
DQA will resume accepting background check applications on December 15, 2025, through the DHS DQA Provider Portal. To prepare for this transition and for more information, visit our webpage. Caregiver background checks completed by entities for employees and contractors are not affected by this transition.
Since July 1, 2018, the corporate guardianship program (CGP) annual report must be filed electronically. The Division of Quality Assurance (DQA) emails corporate guardian agencies a link to the annual report form on July 1 or the first business day after July 1 of each year. Corporate guardianships can notify CGP of updated email addresses by completing a directory change request available at CGP's Change Requests webpage.
Completion of the CGP annual report is required annually per Wis. Admin. Code § DHS 85.05(4). This report is due by July 31 of each year. It covers the period from July 1 of the previous year to June 30 of the current year.
Each corporate guardianship must complete and submit the CGP annual report in a timely manner. If not, the Wisconsin Department of Health Services (DHS) may withdraw its approval for the corporate guardianship agency to perform the duties of a guardian in the state of Wisconsin under Wis. Admin. Code § DHS 85.16.
As a part of the annual reporting process, CGP encourages guardian representatives to review rules and regulations available on the CGP Rules and Regulations webpage to ensure understanding of the requirements.
A corporate guardianship requesting an extension to complete the annual report must contact CGP by email before the July 31 due date. Requests must include a reason and proposed alternative deadline.
Contact us
Questions about the annual report?
- Email dhsdqacguardianship@dhs.wisconsin.gov
- Call DQA at 608-266-8481