GEARS Processing and Payment Schedule
- Expense report month: If/as needed, reports for prior months may also be submitted
- Due date: Reports are due by 11:59 p.m. on the listed date
- Processing date: Reports process in GEARS on this date and will be populated after job completes. Use to retrieve the related 603/620 reports
- Pay date: First banking day of the month
| Expense report month | Due date | Processing date | Pay date |
|---|---|---|---|
| July 2024 | 2024-08-15 | 2024-08-20 | 2024-09-03 |
| August 2024 | *2024-09-15 | 2024-09-19 | 2024-10-01 |
| September 2024 | 2024-10-15 | 2024-10-21 | 2024-11-01 |
| October 2024 | 2024-11-15 | 2024-11-21 | 2024-12-02 |
| November 2024 | *2024-12-15 | 2024-12-18 | 2025-01-02 |
| December 2024 | 2025-01-15 | 2025-01-21 | 2025-02-03 |
| January 2025 | *2025-02-15 | 2025-02-xx | 2025-03-03 |
| February 2025 | *2025-03-15 | 2025-03-xx | 2025-04-01 |
| March 2025 | 2025-04-15 | 2025-04-xx | 2025-05-01 |
| April 2025 | 2025-05-15 | 2025-05-xx | 2025-06-02 |
| CY2024 Closeout | Internal Use ONLY | 2025-06-xx | 2025-06-xx |
| May 2025 | *2025-06-15 | 2025-06-xx | 2025-07-01 |
| June 2025 | 2025-07-15 | 2025-07-xx | 2025-08-01 |
| Expense Report Month | Due Date | Processing Date | Pay Date |
|---|---|---|---|
| July 2023 | 2023-08-15 | 2023-08-17 | 2023-09-01 |
| August 2023 | 2023-09-15 | 2023-09-19 | 2023-10-01 |
| September 2023 | *2023-10-15 | 2023-10-17 | 2023-11-01 |
| October 2023 | 2023-11-15 | 2023-11-17 | 2023-12-01 |
| November 2023 | 2023-12-15 | 2023-12-19 | 2024-01-02 |
| December 2023 | 2024-01-15 | 2024-01-19 | 2024-02-01 |
| January 2024 | 2024-02-15 | 2024-02-21 | 2024-03-01 |
| February 2024 | 2024-03-15 | 2024-03-21 | 2024-04-01 |
| March 2024 | 2024-04-15 | 2024-04-19 | 2024-05-01 |
| April 2024 | 2024-05-15 | 2024-05-21 | 2024-06-03 |
| **CY2023 Closeout | Internal Use ONLY | 2024-06-07 | 2024-06-14 |
| May 2024 | *2024-06-15 | 2024-06-20 | 2024-07-01 |
| June 2024 | 2024-07-15 | 2024-07-18 | 2024-08-01 |
*Due date on a non-business day
**FOR INTERNAL USE
Additional information
- Agencies are encouraged to check their contract for profile closeout period and final report due date.
- This schedule will be updated monthly with the date reports process in GEARS. GEARS reports will be available on-line shortly thereafter