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GEARS Processing and Payment Schedule

  • Expense report month: If/as needed, reports for prior months may also be submitted
  • Due date: Reports are due by 11:59 p.m. on the listed date
  • Processing date: Reports process in GEARS on this date and will be populated after job completes. Use to retrieve the related 603/620 reports
  • Pay date: First banking day of the month
GEARS Payment Schedules by Current Fiscal Year - 2025
Expense report monthDue dateProcessing datePay date
July 20242024-08-152024-08-202024-09-03
August 2024*2024-09-152024-09-192024-10-01
September 20242024-10-152024-10-212024-11-01
October 20242024-11-152024-11-212024-12-02
November 2024*2024-12-152024-12-182025-01-02
December 20242025-01-152025-01-xx2025-02-03
January 2025*2025-02-152025-02-xx2025-03-03
February 2025*2025-03-152025-03-xx2025-04-01
March 20252025-04-152025-04-xx2025-05-01
April 20252025-05-152025-05-xx2025-06-02
CY2024 CloseoutInternal Use ONLY2025-06-xx2025-06-xx
May 2025*2025-06-152025-06-xx2025-07-01
June 20252025-07-152025-07-xx2025-08-01

Expense Report MonthDue DateProcessing DatePay Date
July 20232023-08-152023-08-172023-09-01
August 20232023-09-152023-09-192023-10-01
September 2023*2023-10-152023-10-172023-11-01
October 20232023-11-152023-11-172023-12-01
November 20232023-12-152023-12-192024-01-02
December 20232024-01-152024-01-192024-02-01
January 20242024-02-152024-02-212024-03-01
February 20242024-03-152024-03-212024-04-01
March 20242024-04-152024-04-192024-05-01
April 20242024-05-152024-05-212024-06-03
**CY2023 CloseoutInternal Use ONLY2024-06-072024-06-14
May 2024*2024-06-152024-06-202024-07-01
June 20242024-07-152024-07-182024-08-01

*Due date on a non-business day
**FOR INTERNAL USE

Additional information

  • Agencies are encouraged to check their contract for profile closeout period and final report due date.
  • This schedule will be updated monthly with the date reports process in GEARS. GEARS reports will be available on-line shortly thereafter

Glossary

 
Last revised January 7, 2025