DDES Memo Series 2007-10
To: Listserv
For: Area Administrators/Assistant Area Administrators
Bureau Directors
County Departments of Community Programs Directors
County Departments of
Developmental Disabilities Services Directors
County Departments of Human
Services Directors
County Departments of Social Services Directors
Program Office Directors/Section Chiefs
Tribal Chairpersons/Human Services
Facilitators
From: John Easterday, Interim Administrator
Division of Mental Health and Substance Abuse Services
Subject: New Federal Standards for Human Services Reporting System (HSRS)
Alcohol and Other Drug Abuse Reporting
Document Summary
New federal requirements for substance abuse data reporting through
the Human Services Reporting System are described including timeliness,
completeness, and accuracy.
As a result of Congressional action, the federal Substance Abuse and
Mental Health Administration has issued new alcohol and other drug abuse
client reporting standards. Implementing these new standards is a
requirement for Wisconsin's receipt of some $25 million in federal
Substance Abuse Treatment and Prevention Block Grant funds each year as
well as an additional $150,000 in incentive funds. All Counties receive
funds under this block grant and we will need the cooperation of every
County agency in order to meet these requirements. It is our plan to
reimburse County agencies for some of the costs associated with these
changes when the state receives special incentive funding from the federal
government. States will receive the incentive funding only after they have
successfully reported the required data.
The new standards are as follows:
- Timeliness. The state must report data to the federal
government quarterly and within sixty days after the end of the
quarter. That means County agencies must have entered or submitted
client data to HSRS using the following schedule:
- 1st quarter (January through March activity) due into HSRS by
May 15
- 2nd quarter (April through June activity) due into HSRS by
August 15
- 3rd quarter (July through September activity) due into HSRS by
November 15
- 4th quarter (October through December activity) due into HSRS by
February 15
- Completeness. A standard of completeness is also being
required, that is, if record volume drops off more than 10 percent of
the previous year's record volume, we will be considered in
noncompliance with the standard.
- Accuracy. We will be considered noncompliant if there are any
invalid codes and no more than 5 percent of records may have missing
data.
Please make any needed changes in yours' and providers' reporting
practices in order to meet the above data standards or provide us with a
response if you will be unable to meet the reporting standards. Your
cooperation is greatly appreciated and we applaud you for all you do for
consumers of your services in Wisconsin.
CENTRAL OFFICE CONTACTS:
Mike Quirke,
Program Evaluation Coordinator DMHSAS,
Bureau of [Community] Mental Health and Substance Abuse Services
P.O. Box 7851 Madison, WI 53707
(608) 266-7584, quirkma@dhfs.state.wi.us
Scott Tews
DES, Bureau of Information Technology Services
P.O. Box 7851 Madison, WI 53707
(608) 266-3318, tewss@dhfs.state.wi.us
MEMO WEB SITE: http://dhfs.wisconsin.gov/dsl_info/
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