DDES Memo Series 2006-10
Date: June 29, 2006
To: Listserv
For: Area Administrators / Human Services Area Coordinators
Bureau Directors
County Departments of Community Programs Directors
County Departments of Developmental Disabilities Services Directors
County Departments of Human Services Directors
County Departments of Social Services Directors
Licensing Chiefs / Section Chiefs
Tribal Chairpersons / Human Services Facilitators
From: Sinikka Santala
Administrator
Subject: Federally-Required Changes in Human Services Reporting System
(HSRS) Alcohol and Other Drug Abuse Reporting
Document Summary
Changes in federal requirements for substance abuse data collection
through the Human Services Reporting System are described including the
addition of four fields: living situation and arrests at admission and
discharge for treatment services.
The federal Government Performance and Results Act of 1993 (GPRA) has
gradually brought about changes in alcohol and other drug abuse client
reporting for states. Implementing these reporting changes is a
requirement for Wisconsin's receipt of some $25 million in federal
Substance Abuse Treatment and Prevention Block Grant funds each year. We
will need the cooperation of every County agency and treatment provider in
order to meet these requirements in a timely fashion. It is our plan to
reimburse County agencies for some of the costs associated with these
changes when the state receives special funding from the federal
government. States will receive funding only after they have successfully
reported the new data.
New HSRS AODA Module Data Items
Staff have begun work to modify the HSRS database to incorporate four new
data fields including arrests and living situation at admission and
discharge. The details about these new data fields have been communicated
to agency HSRS contacts via e-mail from the HSRS SOS Desk (see attachments
1 and 2). Reporting on these new fields will begin October 1, 2006. If you
have any questions or need assistance you may contact the HSRS SOS Desk at
608-266-9198 or soshelp@dhfs.state.wi.us
.
Modified HSRS AODA Module Data Items
Work has begun to modify the codes for two employment status fields 16 and
36 (see attachment 2). Reporting on these modified fields will begin on
October 1, 2006.
County Agency Reimbursement for Reporting
The federal government has developed a special grant program for states to
cover some of the increased costs of database modification and reporting.
The state and its local reporting agencies must fully comply with federal
reporting requirements in terms of completeness and accuracy before any
funds are provided. The earliest these funds would become available is
about July, 2007. With the cooperation of all County agencies, it is our
plan to seek the federal funds and develop a mechanism to pass some of
these funds on to County agencies that report complete and accurate data.
County agencies should begin modifying internal data collection forms
and databases now in order to meet the October 1, 2006 start date. It is
very important that Wisconsin comply with these additional data reporting
requirements in order to secure substance abuse prevention and treatment
block grant funding in the future. Thank you for your understanding and
collaboration.
CENTRAL OFFICE CONTACTS:
Mike Quirke, Program Evaluation Coordinator
DDES, Bureau of Mental Health and Substance Abuse Services
P.O. Box 7851
Madison, WI 53707
(608) 266-7584, quirkma@dhfs.state.wi.us
Scott Tews
DDES, Office of Business Management Systems
P.O. Box 7851
Madison, WI 53707
(608) 266-3318, tewss@dhfs.state.wi.us
MEMO WEB SITE: http://dhfs.wisconsin.gov/partners/local.htm
Attachment 1: February 28, 2006 SOSHELP E-mail
Memo (PDF, 24KB)
Attachment 2: April 5, 2006 SOSHELP E-mail Memo
(PDF, 24KB)
(Attachments are in the same PDF file)
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Last Revised: October 24, 2008 |
